TERMS & CONDITIONS​

IMPORTANT NOTICE

These Terms & Conditions are intended to govern travel products and services offered, arranged, coordinated, or sponsored by Gallivanting Worldwide Travel, LLC (“GWT”). They are a business draft prepared for review by qualified legal counsel. They should not be published, incorporated into a booking flow, or relied upon as final legal language until counsel has reviewed applicable federal, New York State, local, supplier, consumer protection, accessibility, privacy, payment, and travel industry requirements.

 

1. DEFINITIONS

Administrative Fee: A fee charged by GWT for administrative work associated with a reservation, including changes, cancellations, reinstatements, or other services, as stated in these Terms or the applicable Travel Offer.

Affinity Group: A passenger-led group for which GWT arranges or coordinates travel services.

Day Trip: A GWT-sponsored or coordinated travel experience generally occurring within a single calendar day or overnight travel window and which may include motor coach, ferry, rail, admission, activities, or other services.

Deposit: The amount required to initiate or hold a reservation. Unless expressly stated otherwise in the applicable Travel Offer, deposits are nonrefundable.

Final Payment Date: The date by which all amounts due for a reservation must be paid in full.

Force Majeure Event: An event beyond the reasonable control of GWT or a Supplier that materially affects the performance, safety, legality, or feasibility of travel services.

Guest: A traveler, passenger, participant, or other person included on a reservation.

House Share: A shared lodging experience in a private home, vacation rental, villa, apartment, or similar property in which Guests may share bedrooms, bathrooms, kitchens, common areas, or other facilities.

Lead Traveler: The person who makes a reservation for themselves or on behalf of other Guests and who is responsible for communicating these Terms and applicable trip information to all Guests on the reservation.

Sponsored Group: A group travel experience organized, marketed, coordinated, or sponsored by GWT or its representative.

Supplier: Any independent third party providing travel or travel-related goods or services, including airlines, cruise lines, hotels, vacation rental hosts, property managers, tour operators, ferry companies, motor coach companies, rail providers, restaurants, attractions, excursion operators, insurers, and other vendors.

Travel Documents: Tickets, vouchers, confirmations, manifests, itineraries, identification requirements, entry documents, waivers, supplier documents, or other records related to travel.

Travel Offer: The specific proposal, invoice, itinerary, booking page, event page, trip description, house share rules, group agreement, or other written offer describing a particular GWT product or service.

Travel Services: Travel planning, booking, coordination, transportation, lodging, tours, activities, events, experiences, and related services offered, arranged, or coordinated by GWT.

Traveler: You and each person included in your reservation. “You” and “your” have the same meaning where appropriate.

 

2. ACCEPTANCE OF TERMS AND ORDER OF PRECEDENCE

By submitting a deposit, making any payment, electronically accepting a booking, or participating in a GWT Travel Service, the Traveler acknowledges that they have read, understood, and agreed to these Terms & Conditions and any applicable Travel Offer.

The Lead Traveler represents that they are authorized to make arrangements for the other Guests on the reservation and will provide them with these Terms and all material trip information.

Supplier terms and conditions may also apply. When a Supplier controls a service, the Traveler is subject to that Supplier’s rules, restrictions, schedules, cancellation terms, and operating decisions.

If a specific Travel Offer contains terms that differ from these general Terms, the specific Travel Offer will control for that particular trip or service to the extent of the conflict, unless prohibited by law.

 

3. ROLE OF GALLIVANTING WORLDWIDE TRAVEL

GWT acts as a travel advisor, coordinator, organizer, and/or intermediary depending on the Travel Service. Many components of a trip are provided by independent Suppliers that GWT does not own, operate, manage, or control.

GWT may also sponsor or coordinate group experiences, house shares, day trips, meetings, social activities, or other experiential travel. Sponsorship or coordination does not convert independent Suppliers into employees, agents, or controlled entities of GWT.

 

4. RESERVATIONS, PRICING, AND PAYMENTS

4.1 Reservation Confirmation

A quote, proposal, social media post, flyer, or verbal discussion does not guarantee availability. A reservation is confirmed only after GWT receives the required payment and issues written confirmation, subject to Supplier confirmation where applicable.

4.2 Pricing

Prices may change before a reservation is confirmed. After confirmation, a price may still change when required by a Supplier, tax authority, government fee, exchange rate adjustment, fuel surcharge, fare difference, or correction of an obvious pricing error, to the extent permitted by law and the applicable Supplier terms.

4.3 Deposits

Unless the Travel Offer expressly states otherwise, deposits are nonrefundable and are applied toward the total reservation price.

4.4 Payment Plans

When GWT offers a payment plan, the payment schedule will appear in the Travel Offer or invoice. A payment plan is a convenience and does not alter applicable cancellation or nonrefundability terms. GWT may decline to offer payment plans for reservations made close to departure.

4.5 Final Payment

All balances must be paid by the Final Payment Date stated in the Travel Offer or invoice. Failure to pay on time may result in cancellation, loss of space, Supplier penalties, or other consequences stated in the Travel Offer.

4.6 Late Payments and Reinstatement

Any late payment or reinstatement fee must be stated in the applicable Travel Offer or invoice. Reinstatement is not guaranteed and remains subject to availability, Supplier approval, current pricing, and payment of all applicable fees.

4.7 Forms of Payment

GWT accepts the forms of payment identified in its booking platform, invoice, or written payment instructions. Travelers must use only payment channels authorized by GWT.

 

5. RESERVATION CHANGES AND NAME CHANGES

Changes to an existing reservation, including approved Guest name changes, are subject to the following GWT administrative change fees, plus any Supplier-imposed charges, fare differences, penalties, taxes, or other costs:

• 30 days or more before departure: $50 per person, per change.

• 3 to 29 days before departure: $75 per person, per change.

• Less than 3 days before departure: Changes are not guaranteed and will be considered case by case. If approved, additional administrative and Supplier fees may apply.

All change requests are subject to availability and Supplier rules. A requested name change does not create a right to transfer or resell a reservation. GWT may decline a change when tickets have been issued, manifests or Travel Documents have been finalized, accommodations have been assigned, Suppliers prohibit the change, or operational circumstances make the change impracticable.

All GWT change fees are nonrefundable and must be paid before a requested change will be processed.

Airline name corrections or changes may require cancellation and rebooking at current availability and pricing. The applicable GWT administrative change fee above will apply in addition to any airline or Supplier costs.

 

6. CANCELLATIONS, REFUNDS, AND NO SHOWS

6.1 Traveler Cancellations

All cancellation requests must be submitted in writing through a GWT-approved communication channel. A cancellation is not effective until GWT acknowledges receipt.

Refund eligibility is determined by the specific Travel Offer, the timing of the cancellation, amounts designated as nonrefundable, and applicable Supplier policies. A Travel Offer may provide that some or all payments are nonrefundable.

6.2 Group Trips, Day Trips, House Shares, Events, and Special Experiences

Because GWT may commit funds to transportation, lodging, admission, ferry space, event access, group contracts, and other arrangements in advance, a Travel Offer for a group trip, Day Trip, House Share, event, or special experience may be designated nonrefundable and/or nontransferable. Those trip-specific terms control.

6.3 After Final Payment

After the Final Payment Date, refunds may be unavailable or substantially limited because GWT and/or Suppliers may have committed or paid funds. The applicable Travel Offer and Supplier policies will govern.

6.4 No Shows, Missed Departures, and Unused Services

A Traveler who fails to appear at the required time and location, misses a departure, voluntarily leaves a trip, or chooses not to use an included service is not entitled to a refund for the unused portion unless expressly required by law or allowed by the applicable Supplier.

6.5 GWT or Supplier Cancellations

If GWT or a Supplier cancels or materially changes a Travel Service, available remedies will depend on the reason for the change, amounts recoverable from Suppliers, the Travel Offer, and applicable law. GWT will communicate available options when known.

 

7. CHARGEBACKS AND PAYMENT DISPUTES

Travelers should contact GWT promptly to attempt to resolve billing or service concerns before initiating a payment dispute. Nothing in these Terms waives any lawful right a consumer may have to dispute a charge.

A chargeback or payment dispute does not automatically cancel a reservation or create a right to a refund. GWT may provide the payment processor or financial institution with booking records, accepted terms, invoices, communications, Travel Documents, and other information relevant to the transaction.

Fraudulent or knowingly false payment disputes may result in cancellation of future services and recovery efforts to the extent permitted by law. Counsel should review this clause for compliance with card network rules and applicable consumer law before publication.

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8. TRAVELER INFORMATION AND REQUIRED IDENTIFICATION

8.1 Accurate Traveler Information

Travelers must provide complete and accurate legal names, dates of birth, contact information, and other information required by GWT or a Supplier. Names must match the identification or passport that will be used for travel.

8.2 Domestic Air Travel

Travelers are responsible for carrying identification accepted by the Transportation Security Administration and applicable carriers. Identification requirements can change. Travelers should verify current requirements directly with TSA and their carrier before departure.

8.3 International Travel

Travelers are solely responsible for obtaining and carrying all passports, visas, electronic travel authorizations, vaccination or health documents, parental consent documents, and other entry, exit, transit, or reentry documentation required for their itinerary.

Passport validity and blank-page requirements vary by destination and carrier. Some destinations require at least six months of passport validity beyond travel dates and may require multiple blank pages. Travelers should verify current destination-specific requirements before booking and again before departure.

8.4 Non-U.S. Passport Holders

Travelers using passports issued by countries other than the United States must independently verify all entry, transit, visa, and reentry requirements applicable to their nationality and itinerary.

GWT is not responsible for denial of boarding, entry, transit, or reentry resulting from insufficient, inaccurate, expired, or otherwise unacceptable documentation.

 

9. AIR, CRUISE, RAIL, FERRY, AND GROUND TRANSPORTATION

9.1 Common Carrier Rules

Transportation schedules, routes, equipment, seating, stops, and operating procedures are controlled by the applicable carrier and may change without notice.

9.2 Air Travel

Airline tickets may be subject to immediate payment, nonrefundability, change restrictions, baggage fees, seat assignment changes, schedule changes, and other airline rules. GWT does not control airline operations.

9.3 Cruises

Cruise lines control ships, cabins, ports, itineraries, embarkation requirements, health protocols, and schedule changes. Cruise documentation requirements may differ from air or land travel requirements.

9.4 Rail and Ferry

Rail and ferry tickets are subject to the applicable carrier’s schedule, ticketing, cancellation, boarding, baggage, and operational policies.

9.5 Motor Coach and Other Ground Transportation

Travelers must report to the designated pickup location by the stated check-in or boarding time. A motor coach, shuttle, car service, or other transportation provider is not required to delay departure for late Travelers. Missed transportation and replacement arrangements are the Traveler’s responsibility unless otherwise stated.

9.6 Baggage

Baggage allowances vary by trip and Supplier. Travelers are responsible for complying with stated limits and for any excess baggage charges. GWT is not responsible for lost, delayed, stolen, or damaged baggage or personal property except to the extent required by law.

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10. ACCOMMODATIONS

10.1 Hotels and Resorts

Room type, bedding, location, view, connecting rooms, early check-in, late checkout, and similar requests are subject to availability and are not guaranteed unless expressly confirmed in writing.

10.2 House Shares and Shared Accommodations

House Shares are communal travel experiences and may involve shared bedrooms, bathrooms, kitchens, living areas, outdoor spaces, parking, and other facilities. The specific Travel Offer or House Share Rules will describe material arrangements known at the time of booking.

Unless a particular room, bed, or configuration is expressly guaranteed in writing, room and sleeping assignments may be made or adjusted by GWT based on occupancy, operational needs, property limitations, and group considerations.

Guests must comply with all property rules, occupancy restrictions, quiet hours, parking requirements, safety requirements, and host or property-manager policies. Unauthorized overnight guests, parties, illegal activity, smoking where prohibited, intentional damage, or conduct that jeopardizes the property or group may result in removal without refund.

A Guest responsible for damage, extraordinary cleaning, fines, missing property, unauthorized charges, or other loss may be charged for the resulting cost to the extent permitted by law.

10.3 Property Substitution

If a confirmed accommodation becomes unavailable for reasons outside GWT’s reasonable control, GWT may arrange a reasonably comparable substitute when feasible. Any refund, credit, or price adjustment will depend on the circumstances, Supplier recovery, Travel Offer, and applicable law.

 

11. GROUP TRAVEL AND EXPERIENTIAL TRAVEL

11.1 Affinity Groups

A Group Leader may be required to sign a separate agreement addressing group responsibilities, communications, minimum participation, complimentary spaces, deadlines, and other group-specific matters.

11.2 Sponsored Groups

GWT-sponsored trips may include transportation, lodging, meals, activities, events, facilitated experiences, or other amenities identified in the Travel Offer. Trip-specific terms are incorporated into these Terms.

11.3 Minimum Participation

Some Travel Services depend on minimum participation. If a minimum is not reached, GWT may modify, reschedule, consolidate, or cancel the experience subject to the Travel Offer, Supplier obligations, and applicable law.

11.4 Itinerary Changes

Itineraries are subject to reasonable modification due to weather, transportation disruptions, closures, Supplier changes, safety concerns, local conditions, Force Majeure Events, or other operational circumstances. GWT may substitute activities or adjust sequencing when reasonably necessary.

11.5 Meals and Dietary Requests

Meals are included only when stated in the Travel Offer. GWT will make reasonable efforts to communicate dietary requests submitted by the stated deadline but cannot guarantee that a Supplier can accommodate allergies, dietary restrictions, or preferences. Travelers with severe allergies or medical dietary requirements remain responsible for evaluating food safety and suitability.

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12. GUEST CONDUCT AND REMOVAL

Travelers are expected to behave in a manner that supports the safety, dignity, property, and reasonable enjoyment of others. Prohibited conduct includes violence, threats, harassment, theft, intentional property damage, illegal drug activity, dangerous intoxication, material disruption, repeated violation of trip or property rules, and conduct that creates a significant safety or operational risk.

GWT may take reasonable action, including removal from an activity, accommodation, vehicle, or group experience, when necessary to address serious misconduct or safety concerns. A removed Traveler is responsible for alternate lodging, transportation, and related costs and is not entitled to a refund for unused services except as required by law.

This section should be reviewed by counsel to ensure that removal standards are objective, nondiscriminatory, and consistent with applicable accessibility and consumer laws.

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13. ACCESSIBILITY, DISABILITIES, AND SERVICE ANIMALS

GWT welcomes Travelers with disabilities and will make reasonable efforts to communicate known accessibility information and requests to Suppliers. Travelers who require accessibility-related accommodations are encouraged to notify GWT as early as practicable so that available options can be explored.

Because many travel services are provided by independent Suppliers and may occur in locations with different accessibility standards, GWT cannot guarantee that every itinerary, property, vehicle, vessel, activity, or destination will meet every accessibility need.

Travelers remain responsible for determining, with appropriate professional guidance when necessary, whether a trip is suitable for their individual needs and for arranging personal assistance that is not ordinarily provided by a travel Supplier.

Service animal requirements vary by carrier, property, destination, and jurisdiction. Travelers using service animals must comply with applicable documentation, health, importation, carrier, lodging, and destination requirements.

Counsel should specifically review this section for ADA, Air Carrier Access Act, state law, and international accessibility implications before publication.

 

14. HEALTH, MEDICAL CARE, AND COMMUNICABLE DISEASE

14.1 Traveler Health Responsibility

Travelers are responsible for considering their own health, fitness, medication, mobility, and other personal needs before travel. GWT does not provide medical advice.

14.2 Medical Services

If medical attention is required, GWT or a Supplier may contact local emergency or medical services when reasonably appropriate. The Traveler is responsible for medical, evacuation, transportation, lodging, and related costs not otherwise covered by insurance or a Supplier.

14.3 Communicable Disease and Public Health

Travel may involve exposure to communicable diseases and changing public health conditions. Travelers are responsible for reviewing current destination-specific health information and complying with lawful government and Supplier requirements concerning vaccination, testing, screening, masking, isolation, quarantine, or other health measures in effect at the time of travel.

GWT may implement or communicate reasonable health and safety measures when required by law, a Supplier, a property, or circumstances affecting the group. Requirements may change after booking.

14.4 Medication

Travelers are responsible for carrying necessary medications in accordance with applicable laws and for verifying whether medications are restricted at their destination.

 

15. TRAVEL INSURANCE

Travel is a financial investment and may be affected by illness, injury, weather, transportation disruption, family emergencies, Supplier insolvency, baggage loss, or other unforeseen events. GWT strongly recommends that Travelers consider comprehensive travel insurance appropriate to their circumstances.

Insurance products contain exclusions, conditions, deadlines, and coverage limits. Travelers are responsible for reviewing policy terms and determining whether coverage is appropriate. GWT does not guarantee that a particular claim will be covered or paid.

 

16. FORCE MAJEURE

A Force Majeure Event may include severe weather, natural disaster, fire, flood, epidemic, pandemic, public health emergency, war, terrorism or credible threat, civil unrest, government action, border closure, labor disruption, transportation shutdown, utility failure, unexpected legislation, or another event beyond the reasonable control of GWT or the affected Supplier.

When a Force Majeure Event affects a trip, GWT may modify, postpone, relocate, substitute, or cancel affected services when reasonably necessary. Refunds, credits, or other remedies will depend on amounts recoverable from Suppliers, the applicable Travel Offer, and governing law. GWT is not required to advance a refund of money that a Supplier has not returned to GWT unless applicable law requires otherwise.

 

17. ASSUMPTION OF TRAVEL RISKS

Travel inherently involves risks that may include transportation accidents, weather, uneven terrain, water activities, wildlife, crime, illness, limited medical facilities, foodborne illness, delays, political or civil conditions, and other hazards.

Travelers voluntarily accept the ordinary and inherent risks associated with the Travel Services they choose to participate in, subject to rights and protections that cannot lawfully be waived.

Counsel should determine the appropriate scope of any release, waiver, indemnification, or negligence language under New York and other applicable law. The prior document’s broad release of GWT’s own negligence has intentionally not been reproduced as final language in this business draft.

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18. THIRD PARTY SUPPLIERS AND LIMITATION OF RESPONSIBILITY

Suppliers are independent entities. To the fullest extent permitted by law, GWT is not responsible for a Supplier’s acts, omissions, insolvency, schedule changes, cancellations, service quality, overbooking, equipment failures, or other matters outside GWT’s reasonable control.

Nothing in these Terms is intended to disclaim liability that cannot legally be disclaimed or to limit any nonwaivable consumer right.

Counsel should finalize any limitation of liability, indemnification, consequential damages, and liability cap provisions.

 

19. PHOTOGRAPHY, VIDEO, AND MEDIA

GWT may photograph or record portions of sponsored group experiences for business, documentary, community, and promotional purposes. GWT should provide reasonable notice when organized photography or recording is expected.

A Traveler who does not wish to appear in GWT promotional photography or video should notify GWT in writing before the trip or as soon as practicable. GWT will make reasonable efforts to honor the request for GWT-controlled content but cannot control incidental appearances in images or recordings created by other Travelers, members of the public, venues, media, or Suppliers.

Counsel should determine whether a separate media release or affirmative consent mechanism is advisable for commercial uses, minors, testimonials, or featured content.

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20. MINORS

A parent, legal guardian, or authorized responsible adult must make or approve reservations for minors as required by the Travel Offer and applicable law. The responsible adult is accountable for the minor’s supervision and compliance with trip and Supplier rules.

International travel with minors may require passports, visas, birth records, consent letters, custody documents, or other documentation. The responsible adult must verify all requirements.

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21. PERSONAL PROPERTY AND SECURITY

Travelers are responsible for safeguarding money, identification, passports, electronics, medications, jewelry, luggage, and other personal property. Travelers should use available hotel safes or other reasonable security measures when appropriate.

GWT is not responsible for lost, stolen, forgotten, or damaged personal property except to the extent required by law.

 

22. ELECTRONIC COMMUNICATIONS AND DOCUMENT REVIEW

Travelers consent to receive trip-related communications electronically at the email address, telephone number, or booking account provided. Travelers are responsible for monitoring communications and promptly notifying GWT of changes to their contact information.

Travelers must review invoices, names, dates, destinations, accommodations, and Travel Documents promptly upon receipt and notify GWT immediately of errors. Delayed notice may result in additional costs or an inability to correct an error.

 

23. PROMOTIONS, DISCOUNTS, AND CREDITS

Promotional offers, discounts, credits, and coupon codes are subject to their stated conditions, availability, booking windows, eligible Travel Services, and expiration dates. Unless expressly stated otherwise, promotions cannot be combined, transferred, redeemed for cash, or applied retroactively.

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24. PRIVACY AND PERSONAL INFORMATION

GWT may collect and share personal information reasonably necessary to arrange Travel Services, process payments, communicate with Travelers, comply with legal obligations, and provide information to Suppliers. Travelers should review GWT’s separate Privacy Policy for details concerning collection, use, retention, and disclosure of personal information.

A separate, current Privacy Policy should be reviewed alongside these Terms before publication.

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25. COMPLAINTS AND CUSTOMER SERVICE

Travelers should report material service concerns to GWT as soon as reasonably possible so that GWT or the Supplier has an opportunity to address the issue during travel when feasible. After travel, complaints should be submitted in writing with relevant supporting information within the period stated in the Travel Offer or, if none is stated, within a reasonable period.

 

26. GOVERNING LAW AND DISPUTE RESOLUTION

The prior GWT terms selected New York substantive law, Westchester County, and binding arbitration through AAA or JAMS. Because arbitration provisions, venue selection, class-action treatment, delegation clauses, costs, notice procedures, and jury-trial waivers can materially affect legal rights and enforceability, this section is reserved for counsel to finalize.

[COUNSEL TO INSERT FINAL GOVERNING LAW, VENUE, INFORMAL DISPUTE PROCESS, ARBITRATION/LITIGATION, AND JURY-TRIAL LANGUAGE.]

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27. GENERAL CONTRACT PROVISIONS

27.1 Severability

If a provision of these Terms is found unenforceable, the remaining provisions will remain in effect to the extent permitted by law, subject to counsel’s final drafting.

27.2 No Waiver

A failure by GWT to enforce a provision on one occasion does not necessarily waive the right to enforce it later.

27.3 Assignment

Travelers may not assign or transfer contractual rights or reservations except as expressly permitted by GWT and applicable Suppliers.

27.4 Headings

Section headings are for convenience and do not alter the meaning of these Terms.

27.5 Updates

GWT may update these Terms prospectively. The version applicable to a reservation should be the version accepted at booking, except where a later change is required by law or expressly agreed to by the Traveler.

 

28. ACKNOWLEDGMENT

By making a payment or otherwise accepting a reservation, the Traveler acknowledges that they have had an opportunity to review these Terms, the applicable Travel Offer, and material Supplier conditions; understand the applicable payment, cancellation, change, and refund provisions; and agree to be bound by them, subject to rights that cannot lawfully be waived.

 

29. CONTACT INFORMATION

Gallivanting Worldwide Travel, LLC

Website: www.Gallivanting-Worldwide.com